By the Name of Allah, the Most Gracious, the Most Merciful.
All the praise is due to Allah, the creator of man kind, the jin, the earth, the heavens, and what in between. May Allah’s peace an blessing be upon HIS Prophet and final Messenger Muhammad, his family, and followers till the day of Judgment.
ARTICLE I. Name of Organization
We, the Muslims of George Mason University, have agreed to and have adopted the present constitution and do hereby establish an organization to be known as The Muslim Students’ Association (MSA) of George Mason University.
ARTICLE II. Purpose
The aim and purpose of the Association is to serve the best interest of Islam and the Muslims of George Mason University. Towards this end, the Association shall:
1. Promote the acceptance and adherence to Islamic morals, the Quran and the Sunnah.
2. Promote unity and joint action among the Muslims on Campus.
3. Conduct religious, charitable, educational, cultural and service activities according to Islamic tradition.
4. Arrange and hold congregational prayer and Islamic religious festivals at appropriate times.
5. Promote healthy relations among Muslims and non-Muslims according to the guidelines of Islam.
6. Endeavor to make Islamic teachings known to interested non-Muslims
The Association shall be a non-profit, non-political organization, and the fundamental purpose of the Association shall be to encourage and to enable Muslims with the basic knowledge and competence in Islam to contribute individually and collectively toward meeting community needs in conformity with generally and historically accepted Islamic doctrines and belief. It shall also be the purpose of the Association to avoid any wrong practices in Islam and to create a feeling of brotherhood among the Muslims.
ARTICLE III. Membership
Membership in this organization will not be restricted on the basis of race, color, religion, national origin, disability, sexual orientation, veteran status, sex or age.
The membership of the MSA of GMU is open to anyone interested in becoming a member and who abides by this Association’s Constitution and follows the regulations contained within it. Upon accepting membership, the new member should also do his/her best to advance the Association’s intended purposes as mentioned in Article II, Section 1.
The membership of the GMU MSA will consist of Active, Regular, Associate, and Honorary Membership.
A. Active Member shall be any Muslim who registers on the GMU MSA email listserve as well as:
• Participates in at least 4 MSA events throughout the course of the year in an organizational capacity (setup, cleanup, serving food, etc.). Active members must be identified by current executive committee members for their involvement and activism.
• Holds a GPA of at least 2.5
• Upholds a certain threshold of conduct befitting a Muslim.
B. Regular Member shall be any Muslim who has registered on the GMU MSA email listserve with a minimum academic achievement record defined as a cumulative grade point average of at least 2.0.
C. Associate Member shall be any non-Muslim desiring membership with a minimum academic achievement record defined as a cumulative grade point average of at least 2.0. Membership shall be obtained by registering on the GMU MSA email istserve.
D. Honorary Membership shall be granted to all Alumni who had a history of activism in the organization. Honorary Membership can only be assigned by executive committee approval and shall be initiated after a request for Honorary Membership by the alum.
The rights and privileges enjoyed by the various categories of membership have been outlined as follows:
A. Active Membership
1. May vote on matters (official or not) including elections, amendments and other motions brought forth in general body meetings.
2. Can serve as committee heads pending executive committee approval.
3. Can serve as officials on the executive committee and run for office.
B. Regular Membership
1. May vote on matters (official or not) including elections, amendments and other motions brought forth in general body meetings.
2. Can serve as committee heads pending executive committee approval.
C. Associate Membership
1. Will be entitled to all the privileges enjoyed by the Regular Members of the organization. However, Associate members will not be voting members for elections or amendments and the Executive committee of the MSA will only comprise of the Active members of the Association.
D. Honorary Membership
1. Shall enjoy all the privileges and rights that they possessed during their tenure as a registered student, corresponding to their prior membership status.
Membership may be terminated upon decision of the Executive Committee for any actions which violate the regulations and by-laws set forth by the Executive Committee concerning MSA member conduct.
ARTICLE IV. Officers and Faculty/Staff Advisor
Section 1. POSITIONS
A. the Executive Committee (officers) of this organization shall be:
2. Brothers’ Vice President
3. Sisters’ Vice President
4. General Secretary
5. Finance Secretary (Treasurer)
6. Sisters’ Coordinator
7. Brothers’ Coordinator
8. Public Relations
B. All the officers shall be elected for their respective offices and shall hold these positions for a full one-year term.
C. All the officers are responsible for upholding Islamic conduct and refraining from publicly committing major sins in Islam.
D. All officers are required to have basic knowledge on Islam.
E. Only Active Members are eligible for positions on the Executive Committee. For a full discussion concerning the requirements of Active Membership, refer to Article III, Section 3. Two nominations by officers or members are required for acceptance on the ballot.
Section 2. POWERS
The powers of the executive committee have been outlined as follows:
1. The membership of a meeting (officers/cabinet) shall have the power to:
a. Determine organizational policies and initiate programs.
b. Develop and adopt well being of the organization, provided that they do not conflict with the elements and spirit of this constitution and The Religious Umbrella By-Laws.
2. The President shall be responsible for:
a. The general management of all the activities of the Association.
b. Directing and coordinating all the activities so as to achieve the purpose of the Association.
c. Delegate any authority to any of the officers as needed.
d. Calling and presiding over meetings of the Executive Committee and the General body.
e. Finalizing the agenda for the Executive Committee and General Body meetings and notifying the members of the Executive Committee and the General Body, respectively, of it.
f. Forming various Ad Hoc Committees with the approval of the Executive Committee.
g. Controlling the spending of major funds as defined in Section 6C of this Article.
h. Presenting reports on the state of the Association to the annual meeting.
i. Being the spokesman, representative and correspondent for the Association in external activities.
j. Establishing an efficient link between the Association and the MSAs of the US and Canada by his active involvement.
k. Training the new President once elected and handing over the responsibilities.
3. The Brothers’ Vice-President shall be responsible for:
a. Assisting the President in accomplishing the purpose of the Association
b. Temporarily assuming the functions of the President when requested as such by the president, or if the President is incapacitated, or in the absence of the President. In the later case, the Brothers’ Vice President shall assume Presidency for the remaining period of the President’s term.
c. Maintaining a list of the members with their names, email addresses and updating the list at least once in a period of three months.
d. Sending the weekly email as needed.
e. Work closely with the brothers’ coordinator and help him to build the unity among the brothers.
f. Training the new Brothers’ Vice-President once elected and handing over the responsibilities.
4. The Sisters’ Vice-President shall be responsible for:
a. Assisting the President in accomplishing the goals and aim of the Association
b. Temporarily assuming the functions of the President when requested as such by the president.
c. Work closely with the sisters’ coordinator and help her to build the unity among the sisters.
d. Training the new Sisters’ Vice-President once elected and handing over the responsibilities.
5. The General Secretary shall be responsible for:
a. Reporting the important events and activities of the Association to the MSA headquarters, periodically.
b. Preparing, circulating within a two-week period and maintaining the minutes of all the Executive and General Body meetings.
c. Compiling the agenda for the Executive Committee and General Body meetings and notifying the members of the Executive Committee and the General Body, respectively, of it.
d. Maintaining the list of the members and the volunteers for various functions of the Association.
e. Directing and supervising the activities of the various committees.
f. Presiding over the Executive committee meetings when both the President and Vice Presidents are absent.
g. Presenting at the beginning of every Executive Committee and General body meeting the minutes of the previous meeting for the approval of the Executive Committee/General Body.
h. Maintaining a list of members eligible to vote in the election. This list shall be prepared at least ten days before and at most two weeks before the day of the elections.
i. Training the new General Secretary once elected and handing over the responsibilities
6. The Finance Secretary (Treasure) shall be responsible for:
a. Maintaining the record of all the financial transactions of the Association. He/she shall be responsible for systematic up-keep and writing reimbursements, receipts, banking reconciliation and showing of increase of funds in statements to be made public.
b. Controlling minor funds and expenses of the Association. A minor expenditure is one requiring the use of less than fifty dollars ($50). Any minor funds should be spend with the finance secretary’s discretion and is ubject to review by the President.
c. Controlling any major expenditure with the written agreement of the President. Any expense requiring the amount of fifty dollars or greater is defined as major expenditures. The signature of the President or the Vice President on the check signifies his agreement with the expenditure. All spending is subject to review by the Cabinet and any mismanagement of funds is punishable by the removal of the persons involved
d. Collecting and depositing all the funds received on behalf of the Association, and countersigning all the withdrawal checks on behalf of the Association in accordance with the majority of the Executive Committee
e. Preparing, on being elected, the annual budget of the Association for the fiscal year in consultation with the newly elected Executive Committee and resenting the same before the Annual General Body meeting
f. Presenting before the Executive committee a quarterly report on the status of the Association financial affairs, including anonymous donations and total donations received by the Association
g. Training the new Finance Secretary once elected and handing over the responsibilities
7. The Brothers’ Coordinator shall be responsible for:
a. Acting as a liaison between the Cabinet and the male members of the Association
b. Looking after specific needs, if any, of the male members (brothers) of the Association on various occasions such as conventions, and other (religious, social) gatherings
c. Plan & organize events for the brothers.
d. Training the new Brothers’ Coordinator once elected and handing over the responsibilities.
8. The Sisters’ Coordinator shall be responsible for:
a. Acting as a liaison between the Cabinet and the female members of the Association
b. Looking after specific needs, if any, of the female members (sisters) of the Association on various occasions such as conventions, and other (religious, social) gatherings
c. Plan & organize events for the sisters.
d. Training the new Sisters’ Coordinator once elected and handing over the responsibilities.
9. The Public Relations (PR) shall be responsible for:
a. Preparing flyers, bulletins, and newsletters of the Association and presenting the same before the Cabinet for their review.
b. Circulating the Association’s publications with the help of the campus representatives, if any
c. Editing and publishing literature as well as drafting on behalf of the Association and then presenting the same before the Cabinet for their view
d. Maintaining the list of the members, volunteers, and speakers for various functions of the Association
e. Keeping the Association recognized by George Mason University and the Religious Clubs Umbrella
f. Training the new PR once elected and handing over the responsibilities
11. Decision on matters (that are not within the responsibilities of a specific officer) shall be taken by the president after consulting with the Cabinet members as called by Shari’ah. However, two-thirds majority of the members present, not counting the President or the member presiding in his absence, shall override any presidential decision. The President, or the member presiding in his absence, shall not vote in any election nor shall his vote be counted. The members not attending the meeting shall not able to vote on any issue.
Section 3. IMPEACHMENT
1. If any elected or appointed member has been found to violate any one of the following principles, he/she will be subject to impeachment by the executive committee:
i. Any Islamic Principle or Law that deems them unworthy to serve as a leader and/or representing the MSA in a fashion that is uncharacteristic of the General Body and Islamic Principles.
ii. Having missed an excessive number of meetings such that the Executive Board deems them unable to carry out the function of their position.
iii. Excessive lateness (8 or more meetings) at Executive Board Meetings without a legitimate excuse.
iv. Having abused funding privileges.
v. Not fulfilling the duties and responsibilities of their office as outlined in the MSA constitution.
2. The procedure for impeachment is outlined as follows:
i. Every attempt must be made to correct and rectify the existing problem. Impeachment shall be employed only as a last resort.
ii. The details of the process and conditions that the impeached member violated shall remain confidential and shall not be disclosed to anyone outside of the executive committee. This is to uphold and maintain the dignity of the individual as well as that of the MSA.
iii. The individual shall be provided an opportunity to defend themselves against the alleged charges. The individual also has the right to resign at any point during this process.
iv. The individual shall not be present during the final decision.
v. 6 out of the 7 remaining members must decide to impeach the individual in order for it to be carried out.
Section 4. ADVISORS
i. The primary advisor shall be a member of the faculty or staff at George Mason University.
ii. The primary advisors role shall be that of a consultant in regards to all affairs administrative. He/she shall provide guidance and support for the organization but shall not have a vote.
iii. The advisor shall be selected by the entire cabinet by way of a consensus vote.
iv. The advisor shall be removed from their duties should the executive committee feel the need for change. Specifics reasons for removal do not have to be disclosed. There must be a consensus vote for removal of the primary advisor.
i. The secondary advisor shall be any individual with religious knowledge as recognized by the executive committee.
ii. He/she shall serve as a religious consultant to the MSA and shall assist in guiding them to the principles of Islam.
iii. The secondary advisor shall not hold any official standing within the school and will only be utilized within the board itself.
iv. The secondary advisor shall be chosen and removed a majority (50%) vote. The reasons for removal do not have to be disclosed.
v. The secondary advisor can serve as a representative for the MSA in official matters when agreed upon by the executive committee.
ARTICLE V. Elections
The electoral process shall commence at a minimum two weeks prior to the start of final exams of the Spring Semester.
All nominees for the officers’ positions must abide by the Islamic conduct and Dress Code at the time of nomination and while assuming a position. Brothers’ positions must be filled by Male officers and sisters’ positions must be filled by female officers.
Nominations shall be accepted over a two week span after the executive committee has sent out an email informing the membership of elections. Members are allowed to submit a nomination and can only nominate one individual for each position. The nominee must be an Active Member as defined in Article III, Section 3.
Nominations shall only be accepted via email. The verification of membership status for the nominee and the nominator shall be done by the executive committee. The nominee shall only be allowed to run for one position if nominated for more than one position. A inimum of two nominations are required for all nominees. The nominator must also provide a reason for his/her nomination.
If current officer has been nominated, He/She may NOT vote for him/herself to validate screening process for elections.
The executive committee must request the secondary advisor and one more member of the Muslim community (non-student as selected by the secondary advisor) to supervise the elections. The executive committee members shall not be involved with the elections and can not serve as supervisors.
There shall be a minimum of one election day. The membership shall be given a minimum of two weeks notice concerning election day and no new membership can be registered for at this point. Elections shall be conducted by standard secret balloting.
The executive committee must take the necessary measures to ensure the election process is fairly done. In the event of suspected wrongdoing, the election results shall be invalidated and the secondary advisor shall assign a new election day. Should wrongdoing take place by nominees, he/she shall be disqualified from candidacy.
In the event of a tie, the victor shall be decided by the newly elected officers. These officers must agree on a consensus vote for the nominee under dispute if this does not occur, the decision will be made by the previous Executive committee.
The transition and training process shall be determined by the current executive committee for the upcoming committee. The upcoming executive committee members must be present during the training sessions.
ARTICLE VI. Meetings
The Association shall have its General body meeting no later than the first month of the fall semester. Any other General Body Meeting may be held during the year as needed.
Oral, written or printed notice of a meeting shall be emailed to all the members of the Association at least two week prior to the date of the meeting.
An emergency meeting of the Cabinet may be called by a petition signed by ten or ten ercent of all members, whichever is greater. Such a meeting shall be held within two weeks after the written petition is presented to the President & both Vice-Presidents.
The Cabinet shall meet at least once every month at such a time and place as is most convenient and suitable to most of the cabinet members (officers).
The President may call Cabinet meetings in addition to the regular monthly meeting whenever he considers it necessary.
The general concerns of the members should be discussed in the General Body meeting. It is the responsibility of the members who have raised the concerns to attend the General Body meeting and get the answers to their concerns.
ARTICLE VII. Finances
The MSA has no set dues.
ARTICLE VIII. Amendments
For members to propose any changes in the constitution, they must submit a written petition with at least 45% of the MSA members’ signatures. Executive Committee can propose changes for the constitution without petition at the General Body meeting and must post two weeks prior to consideration.
A two-thirds favorable vote of those members of the organization present at a regular meeting shall be required to ratify an amendment.
The Office of Student Activities must review all amendments in the same manner as a completely new constitution.
ARTICLE IX. Constitution Ratification and Enforcement
The constitution shall be ratified by a simple majority of the executive committee.
This constitution shall become effective upon approval by a ¾ vote of the membership, the Council of Student Umbrellas and the Director of Student Activities.
Registration with the George Mason University religious umbrella, opening the accounts and implementation of other matters as required by the constitution, shall be accomplished within three months after the constitution has been adopted.